Job notes, plain explanations, and license study
- Trades
- 12 minutes
- 3 steps
- Free
In the trades, AI helps with the paperwork around the work: daily notes, explaining a job to a homeowner, studying for your next license. It never decides whether work is safe or meets code. That is the code book, the inspector and your licensed supervisor.
You leave with
A daily job note format, a plain-language explanation for customers, and a study routine from your own study guide.
Before you start: never put these into an AI tool
- Customer addresses, alarm or gate codes, or plans marked confidential.
- Passwords, account numbers, or anything that unlocks something.
- Anything your employer says stays inside the company.
Safety: AI never decides if work is safe or meets code. The code book, the inspector and your licensed supervisor do.
How to use the prompts
- Fill in the blanks under a prompt, then tap Copy prompt.
- Open Claude (opens in a new tab), or the AI tool your employer approves, and paste it into the message box.
- Send it, read the answer, and check it before you use it. Then come back here for the next step.
Words in this lesson
- Rough-in:
- the stage where wiring or piping is run before walls are closed.
- Inspection:
- when an official checks the work against code.
Step 1 of 3Quick win
A daily job note in two minutes
For your foreman or the customer. Only what happened today.
Prompt to copy
Turn my notes into a short daily job note for [my foreman / the customer]: what got done, what is next, what we are waiting on, what I need. Use only what I give you. If something is missing, tell me what it is instead of guessing. Notes: [your notes]
Fill in the blanks above, or replace each [bracket] yourself after pasting.
Worked example: spot the problem
Everything here is made up, for practice.
Their notes
Kitchen circuits roughed in. Waiting on inspection. Need 2 more boxes of 12/2 wire.
What the AI wrote
Done: Kitchen circuits roughed in and passed inspection. Next: Close walls Thursday. Need: 2 boxes of 12/2 wire.
What did the AI add? Show the answerHide the answer
The problem: The notes say they are WAITING on inspection, not that it passed, and nothing said walls close Thursday. Closing walls before inspection could mean tearing them open again.
Fixed, using only the notes
Done: Kitchen circuits roughed in. Waiting on: Inspection. Need: 2 more boxes of 12/2 wire.
Step 2 of 3
Explain the work to a homeowner
Customers trust the worker who explains clearly. No prices, dates or guarantees unless you give them.
Prompt to copy
Explain this work to a homeowner in plain words, under 100 words. Use only my notes. Do not add prices, dates, warranties or guarantees I did not give. Notes: [what you did and why]
Fill in the blanks above, or replace each [bracket] yourself after pasting.
Step 3 of 3
Study for your license from your own guide
Paste a short section of your study guide or code book and quiz yourself on that text only.
Prompt to copy
Below is a section from my [license] study guide. Quiz me only on this text, one question at a time. After each answer, quote the sentence that shows the right answer. If the text does not answer something, say so instead of guessing. [the section]
Fill in the blanks above, or replace each [bracket] yourself after pasting.
Check before you use it
- Nothing says work passed or is up to code unless an inspector said so.
- No prices, dates or guarantees you did not give.
- Every quiz answer is quoted from your study guide.
On your resume, only if you actually did this at work
Completed [type of work] on [number] jobs, [result, for example passed inspection the first time].
Use only results you actually had.
Record what you did, freeSource of You is not affiliated with Anthropic. Claude is a trademark of Anthropic. Print this page for a one-sheet version.